Publisher copyright policies & self-archiving

(excerpt from SHERPA list of publishers with possible relevance to high-energy physics)

These summaries are for the publishers default policies and changes or exceptions can often be negotiated by authors.
All information is correct to the best of our knowledge but should not be relied upon for legal advice.

Publisher:	American Association for the Advancement of Science
Pre-print:	author cannot archive pre-print (ie pre-refereeing)
Post-print:	subject to Restrictions below, author can archive post-print (ie final draft post-refereeing)
Restrictions:	May be posted at the time of publication in Science, but not sooner
Conditions:	On author's personal web site Author's own version of accepted paper Must link to publisher version Published source must be acknowledged
Copyright:	http://www.sciencemag.org/feature/contribinfo/prep/lic_info.pdf; and http://www.sciencemag.org/feature/contribinfo/prep/license.pdf
ROMEO:	This is a ROMEO blue publisher
Publisher:	American Astronomical Society
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	author can archive post-print (ie final draft post-refereeing)
Conditions:	Publisher copyright and source must be acknowledged Publishers' version/pdf can be used on author or institutional server Must link to publisher version
Copyright:	Not available online
ROMEO:	This is a ROMEO green publisher
Publisher:	American Chemical Society
Pre-print:	author cannot archive pre-print (ie pre-refereeing)
Post-print:	author cannot archive post-print (ie final draft post-refereeing)
Conditions:	The author may post on the web the title of the paper, abstract (no other text), tables and figures on their own web site
Copyright:	view policy (pdf)
ROMEO:	This is a ROMEO white publisher
Publisher:	American Geophysical Union  (AGU)
Pre-print:	subject to Restrictions below, author can archive pre-print (ie pre-refereeing)
Restrictions:	remove when submitting for publication (if not a personal or departmental web site)
Post-print:	author can archive post-print (ie final draft post-refereeing)
Conditions:	Not any
Copyright:	view policy (pdf) - but also see archiving policy
ROMEO:	This is a ROMEO green publisher
Publisher:	American Institute of Physics
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	author can archive post-print (ie final draft post-refereeing)
Conditions:	Publisher's version/PDF may be used on author's personal website only Author's own version of final article on e-print servers Must link to publisher version or journal home page
Copyright:	ftp://ftp.aip.org/aipdocs/forms/copyrght.pdf
ROMEO:	This is a ROMEO green publisher
Publisher:	American Mathematical Society
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	author can archive post-print (ie final draft post-refereeing)
Conditions:	Must include publisher statement "First published in [Publication] in [volume and number, or year], published by the American Mathematical Society,"
Copyright:	view policy
ROMEO:	This is a ROMEO green publisher
Publisher:	American Physical Society
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	author can archive post-print (ie final draft post-refereeing)
Conditions:	Link to publisher version required Copyright notice required Publisher's version/PDF can be used on author's or employers web site, but not "on e-print servers"
Copyright:	view policy (pdf)
ROMEO:	This is a ROMEO green publisher
Publisher:	American Vacuum Society
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	author can archive post-print (ie final draft post-refereeing)
Conditions:	On a public eprint server Publisher version cannot be used Must link to publisher abstract version
Copyright:	view policy (pdf)
ROMEO:	This is a ROMEO green publisher
Publisher:	Australian Academic Press
Pre-print:	author cannot archive pre-print (ie pre-refereeing)
Post-print:	author can archive post-print (ie final draft post-refereeing)
Conditions:	Publisher version cannot be used
Copyright:	view policy
ROMEO:	This is a ROMEO blue publisher
Publisher:	BioMed Central
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	author can archive post-print (ie final draft post-refereeing)
Conditions:	Publisher PDF may be used
Copyright:	view policy
ROMEO:	This is a ROMEO green publisher
Publisher:	Blackwell Publishing
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	subject to Restrictions below, author can archive post-print (ie final draft post-refereeing)
Restrictions:	Some journals impose embargoes of 6 or 12 months no listing of affected journals available as yet
Conditions:	Some journals offer "publication-charge" open access publishing Publisher version cannot be used On author or institutional or subject-based server Server must be non-commercial Publisher copyright and source must be acknowledged with set phrase
Copyright:	view sample copyright transfer agreement and view general open access policy and see general archiving policy
ROMEO:	This is a ROMEO yellow publisher
Publisher:	Cambridge University Press
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	author can archive post-print (ie final draft post-refereeing)
Conditions:	On author's personal or departmental web page Pre-print to record acceptance for publication Publisher copyright and source must be acknowledged Publisher's version/PDF may be used
Copyright:	not available online
ROMEO:	This is a ROMEO green publisher
Publisher:	Elsevier
Pre-print:	subject to Restrictions below, author can archive pre-print (ie pre-refereeing)
Restrictions:	This does not include Cell Press
Post-print:	author can archive post-print (ie final draft post-refereeing)
Conditions:	On author's personal or author's institution's server Published source must be acknowledged Must link to journal home page Publisher's version/PDF cannot be used
Copyright:	view policy
ROMEO:	This is a ROMEO green publisher
Publisher:	Elsevier  (Cell Press)
Pre-print:	author cannot archive pre-print (ie pre-refereeing)
Post-print:	subject to Restrictions below, author can archive post-print (ie final draft post-refereeing)
Restrictions:	On author's personal or author's institution's server Published source must be acknowledged Must link to journal home page Publisher's version/PDF cannot be used
Copyright:	view policy
ROMEO:	This is a ROMEO blue publisher
Publisher:	Imperial College Press
Pre-print:	author cannot archive pre-print (ie pre-refereeing)
Post-print:	author cannot archive post-print (ie final draft post-refereeing)
Copyright:	view policy
ROMEO:	This is a ROMEO white publisher
Publisher:	Institute of Electrical and Electronics Engineers  (IEEE)
Pre-print:	subject to Restrictions below, author can archive pre-print (ie pre-refereeing)
Restrictions:	Must be removed upon publication of final version Set-phrase must be added once submitted to IEEE for publication Set phrase must be added when accepted by IEEE for publication IEEE must be informed as to the electronic address of the pre-print
Post-print:	author can archive post-print (ie final draft post-refereeing)
Conditions:	Publisher copyright and source must be acknowledged Publisher's version/PDF *must* be used
Copyright:	see general policy and copyright form and IPR information
ROMEO:	This is a ROMEO green publisher
Publisher:	Institute of Electrical, Information and Communication Engineers
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	author cannot archive post-print (ie final draft post-refereeing)
Conditions:	Pre-refereed version only Published source must be acknowledged once available
Copyright:	view policy
ROMEO:	This is a ROMEO yellow publisher
Publisher:	Institute of Physics
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	author can archive post-print (ie final draft post-refereeing)
Conditions:	Published source must be acknowledged Publisher's version/PDF cannot be used Eprint server is non-profit
Copyright:	View policy
ROMEO:	This is a ROMEO green publisher
Publisher:	Institution of Electrical Engineers  (IEE)
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	author can archive post-print (ie final draft post-refereeing)
Conditions:	Pre-print to be removed on publication On a non-profit server Set phrase to accompany pre-print (see link below) On author or institutional server only Publisher copyright and source must be acknowledged Must link to publisher version Publisher's version/PDF cannot be used See link below for details
Copyright:	view policy
ROMEO:	This is a ROMEO green publisher
Publisher:	International Press
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	author can archive post-print (ie final draft post-refereeing)
Conditions:	On a non-profit server Published source must be acknowledged Publisher's copyright must be acknowledged where this has been assigned
Copyright:	view policy
ROMEO:	This is a ROMEO green publisher
Publisher:	International Society for Optical Engineering  (SPIE)
Pre-print:	archiving status unclear
Post-print:	author can archive post-print (ie final draft post-refereeing)
Conditions:	On non-profit author's or employer's server only Publisher copyright and source must be acknowledged using set phrase
Copyright:	View policy
ROMEO:	This is a ROMEO blue publisher
Publisher:	International Union of Pure and Applied Chemistry
Pre-print:	author cannot archive pre-print (ie pre-refereeing)
Post-print:	archiving status unclear
Restrictions:	Permission to reuse articles must be sought from the publisher
Copyright:	view policy (pdf)
ROMEO:	This is a ROMEO white publisher
Publisher:	IOS Press
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	author can archive post-print (ie final draft post-refereeing)
Conditions:	On author's personal or institutional website Non-commerical use only Publisher copyright and source must be acknowledged Author's version can be used Publisher's pdf can be used for a fee (Euro 100)
Copyright:	view policy
ROMEO:	This is a ROMEO green publisher
Publisher:	John Wiley & Sons, Inc.
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	author can archive post-print (ie final draft post-refereeing)
Conditions:	On personal web site only Published source must be acknowledged with set phrase not-for-profit Publisher's version/PDF cannot be used
Copyright:	view policy (pdf)
ROMEO:	This is a ROMEO green publisher
Publisher:	Johns Hopkins University Press
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	author can archive post-print (ie final draft post-refereeing)
Conditions:	On author or departmental server On institutional server (non-commercial, must not directly compete with either the Johns Hopkins University Press or Project Muse, must request prior permission from the publisher)
Copyright:	view policy
ROMEO:	This is a ROMEO green publisher
Publisher:	Kluwer  (now part of Springer)
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	author can archive post-print (ie final draft post-refereeing)
Conditions:	Author's own final version can be archived On author's website or institutional repository Publisher's version/PDF cannot be used Published source must be acknowledged Must link to publisher version Set phrase to accompany link to published version
Copyright:	view policy (pdf)
ROMEO:	This is a ROMEO green publisher
Publisher:	Lippincott, Williams & Wilkins
Pre-print:	author cannot archive pre-print (ie pre-refereeing)
Post-print:	author cannot archive post-print (ie final draft post-refereeing)
Copyright:	view policy
ROMEO:	This is a ROMEO white publisher
Publisher:	Massachusetts Institute of Technology Press
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	subject to Restrictions below, author can archive post-print (ie final draft post-refereeing)
Restrictions:	Authors can post their article to their website 12 months after the article has been published as long as the article is not offered for sale or distribution
Conditions:	pre-print must be removed on publication Publisher copyright and source must be acknowledged
Copyright:	view policy (pdf)
ROMEO:	This is a ROMEO yellow publisher
Publisher:	National Academy of Sciences
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	author can archive post-print (ie final draft post-refereeing)
Conditions:	Publishers copyright must be acknowledged Must link to publisher version Publisher's version/PDF cannot be used
Copyright:	view policy (pdf)
ROMEO:	This is a ROMEO green publisher
Publisher:	National Research Council Canada
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	author can archive post-print (ie final draft post-refereeing)
Conditions:	Publisher copyright and source must be acknowledged (must include NRC Research Press' copyright notice author's archived version must not be amended once its accepted for publication Encouraged to link to publishers site Publisher PDF may be archived 6 months after publication
Copyright:	view policy
ROMEO:	This is a ROMEO green publisher
Publisher:	Nature Publishing Group
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	subject to Restrictions below, author can archive post-print (ie final draft post-refereeing)
Restrictions:	6 month embargo
Conditions:	Published source must be acknowledged Must link to publisher Publisher's version/PDF cannot be used On author or institutional server only
Copyright:	View embargo policy , and sample copyright transfer agreement and Pre-print policy
ROMEO:	This is a ROMEO yellow publisher
Publisher:	Oxford University Press
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	subject to Restrictions below, author can archive post-print (ie final draft post-refereeing)
Restrictions:	12 month embargo on science, technology, medicine articles 24 month embargo on arts and humanities articles
Conditions:	Option of publishing as an Open Access paper on payment of publication charge in some journals Publisher version cannot be used Published source must be acknowledged Must link to publisher version Set phrase to accompany archived copy
Copyright:	View policy and embargo policies
ROMEO:	This is a ROMEO yellow publisher
Publisher:	Royal Society
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	author can archive post-print (ie final draft post-refereeing)
Conditions:	On author or institutional server only Published source must be acknowledged Not used in direct conflict with Publisher's commercial interests
Copyright:	view policy (pdf)
ROMEO:	This is a ROMEO green publisher
Publisher:	Springer Verlag  (Germany)
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	author can archive post-print (ie final draft post-refereeing)
Conditions:	Author's own final version can be archived On author's website or institutional repository Publisher's version/PDF cannot be used Published source must be acknowledged Must link to publisher version Set phrase to accompany link to published version
Copyright:	view policy
ROMEO:	This is a ROMEO green publisher
Publisher:	Taylor & Francis
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	subject to Restrictions below, author can archive post-print (ie final draft post-refereeing)
Restrictions:	12 month embargo for STM Journals 18 month embargo for SSH journals
Conditions:	Some individual journals may have policies prohibiting pre-print archiving Publisher's version/PDF cannot be used On a non-profit server Published source must be acknowledged Must link to publisher version
Copyright:	view sample policy and see copyright FAQ
ROMEO:	This is a ROMEO yellow publisher
Publisher:	University of California Press
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	author can archive post-print (ie final draft post-refereeing)
Conditions:	on personal website, subject-based and institutional repositories pre-print must be removed and replaced with post-print on publication electronic availability of article from in Caliber or AnthroSource must be noted Publisher's version/PDF cannot be used Publisher's statement to accompany post-print (see link below)
Copyright:	see policy
ROMEO:	This is a ROMEO green publisher
Publisher:	University of Chicago Press
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	subject to Restrictions below, author can archive post-print (ie final draft post-refereeing)
Restrictions:	Some journals impose embargoes Consult journal home page for details
Conditions:	On a non-profit author, institutional or discipline-specific pre-print server Publisher copyright and source must be acknowledged Authors are encouraged to use publisher version (PDF) or link to publisher version
Copyright:	View sample publication agreement . Archiving policy not available online
ROMEO:	This is a ROMEO yellow publisher
Publisher:	Wiley-VCH Verlag Berlin
Pre-print:	author can archive pre-print (ie pre-refereeing)
Post-print:	author can archive post-print (ie final draft post-refereeing)
Conditions:	On author or institutional server or e-print server (not for commercial sale) Published source must be acknowledged with set phrases: before publication use "Submitted to/accepted for publication in (journal) (year) WILEY-VCH Verlag GmbH & Co. KGaA, Weinheim", after publication use "Published in (full citation)" Must link to publisher's site: http://www.interscience.wiley.com/ Publisher's version/PDF cannot be used
Copyright:	Author guidelines, example conditions of publication
ROMEO:	This is a ROMEO green publisher

Annette Holtkamp, Nov. 2005